Practical Information

​Travel to Leiden​

The historical university city of Leiden is situated right between Amsterdam and The Hague. Direct trains run every 15-30 minutes from the Amsterdam Centraal, Utrecht Centraal, and Den Haag Holland Spoor International train stations.

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If you plan to travel by plane, you can use Schiphol Airport (direct trains to Leiden take ~15-20 minutes and run continuously) or Rotterdam Airport (trains with one stopover in Rotterdam take ~60 mins).

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From the UK it is also possible to come by ferry. From Hoek van Holland Harbour (two daily services from Harwich) you can get to Leiden by train via The Hague in ~45 minutes. From IJmuiden (daily service from Newcastle) you can get to Leiden via Haarlem or Amsterdam in ~60 minutes.

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Accommodation

We have negotiated deals for EHBEA delegates with several hotels in Leiden, all within a 5–30-minute walk from the Pesthuis. Below are the options and discounted rates per night (valid 14-18 April 2026). You can of course also choose to look for alternative accommodation, but it is advised not to wait too long with booking. Due to a big local event (the Bloemencorso), accommodation is likely to get booked up and rates to rise accordingly.  

 

Note on pricing: Hotels in Leiden are notoriously expensive. Even though we reserved rooms 6+ months in advance, the flower season is a structural price-driving factor in April-May. The best price was offered by the Fletcher Hotel due to a long-standing relationship with our university, but because of another event they have only 20 rooms available from 14-18 and another 40 from 15-18 April. In some cases, it may be worth considering e.g. the Ibis for one night and Fletcher for the remaining nights. In case you are able to afford one of the more expensive options, please be mindful of those conference attendees that may need to rely on the better priced options. Also, as you can see below, we offer support for sharing twin rooms (but with limited availability). 

 

ibis Leiden Centre, directly across from the train station and a 10-minute walk from the Pesthuis:  

• Twin room or Double room (see the hotel website for more information) without breakfast: €199/night (excl. tourist tax) 

• To book, send an email to h8087-re@accor.com, including the booking code UNIV140426 and your preferred room type 

• Would you like to share a twin room with another attendee, but do not have a colleague to share it with? You can indicate this in the registration form to get in touch with other attendees looking to share a room. You can then book the room together (it is not possible to separately book one bed in a Twin room with the hotel). *Please note that there is a limited number of Twin rooms available 

 

Tulip Inn Leiden Centre, a 5-min walk from the train station and a 15-minute walk from the Pesthuis: 

• Standard (X-std) room (see the hotel website for more information) without breakfast: €215/night (incl. tourist tax based on 1 guest) 

• To book:  

• Go to www.goldengreenhotels.nl   

• Click the "Have a code?" button 

• In the next window, again click “Do you have a code?” 

• Click under "Event code", in the pop-up screen enter FSWGTL2026 and click “Check” 

• Select the room type 

• Select number of guests and enter the dates of your stay 

• Click “Next” 

• In the next screen, you will see the agreed-upon rate and you can proceed with the booking 

 

Hotel VIC, a 5-min walk from the train station and a 15-minute walk from the Pesthuis: 

• Deluxe room (see the hotel website for more information, these rooms have an open bathroom design) without breakfast: €215/night (incl. tourist tax based on 1 guest) 

• To book: 

• Go to www.hotelvic.nl 

• Click the "Have a code?" button 

• In the pop-up window, again click “Do you have a code?” 

• Click under "Event code", in the pop-up screen enter FSWVIC2026 and click “Check” 

• Select room type based on number of guests 

• Enter the dates of your stay 

• Click “Next” 

• In the next screen, you will see the agreed-upon rate and you can proceed with the booking 

 

Fletcher Wellness-Hotel Leiden, directly next to the train station and 5-10-minute walk from the Pesthuis: 

• Luxury double room (see hotel website for more information) including breakfast: €126/night (incl. tourist tax based on 1 guest) 

• To book, send an email to banquetsales@wellnesshotelleiden.nl including the booking code UNIV140426-FH113 

 

Hilton Garden Inn Leiden, 30-minute walk or 10-minute bus ride from the train station and a 30-minute walk from the Pesthuis: 

• King room including breakfast: €205/night (incl. tourist tax based on 1 guest) 

• To book, and for more information about the room, use this link  

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A slightly more budget-friendly alternative may be the Bastion Hotel Oegstgeest, at ~35 minutes walking distance from the venue. We were not able to reach a deal with them and their prices seem to fluctuate.

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Presentation Guidelines

The presentation guidelines will be shared closer to the conference.

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WIFI Access

Information about the WIFI Access will be made available at a later date. 

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Explore Leiden: Must-see attractions & activities
Attractions and activities will be made available at a later date.

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Working Parents/Guardians/Carers ​​

Information about child care will be made available on a later date.

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What to Bring​

Don’t forget to bring: Notepad, pen, bag. These items will not be provided at the conference. In line with your feedback and our commitment to sustainability, we’ve chosen to forgo traditional giveaways. You might also want to bring a refillable water bottle.

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Storage​

Storage information will be made available on a later date.

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Conference Social

Social information will be made available on a later date.​

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Code of Conduct​

​We remind all participants to review and adhere to EHBEA’s Code of Conduct. 

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Fire safety

No fire drills are planned. If the alarm sounds, please find your nearest exit and exit the building.